We encourage listers to respond to every person who inquires about job listings, and to uphold our Community Agreements of transparency, accountability, and collective care. Responding to every applicant is a sign of respect for the time and effort applicants put in to apply for your job opportunity. Additionally, it signals to the applicant whether or not they can expect future communication from you.
Here are some ideas you can use to respond to your applicants with efficiency and dignity:
Application has been received
“Thank you for taking the time to apply to the role of the [job] at [company]! We are writing to let you know that your application has been received. We will be reviewing applications over the next [time period] and will contact you as soon as we have an update.”
Job is no longer available
“Thank you so much for your interest in the role of the [job] at [company]. Unfortunately, we are no longer hiring for this position at this time. Thank you for your interest in working with us, and we wish you the best of luck in your future endeavors!”
Candidate is not right for the job
“We appreciate you taking the time to apply to the role of the [job] at [company]! We are writing to let you know that we have decided not to proceed with your candidacy for the current opening. We were impressed by [truthful compliment about candidate], however we are looking for [polite truth]. Thank you for your interest in working with us, and we wish you the best of luck in your future endeavors.”